Rules & Regulations
Publish Date: May 25, 2018
These Terms and Conditions apply to programs operated by GeniusCamp Inc. (referred to as “GeniusCamp”) including but not limited to GeniusCamp camps and all other related activities These terms apply to all courses, options, and programs offered by GeniusCamp.
By agreeing to these Terms and Conditions and/or registering my student for an GeniusCamp program, I assert that I have read all Terms and Conditions and agree to be bound by them.
I. Code of Conduct
I agree that I have read through, understand, and agree that I and my student will be held to the Code of Conduct set forth below. I also agree that I have reviewed the Code of Conduct with my student. I understand that I and my student must act in a way that is in keeping with the Code of Conduct and that my student can be dismissed from a program if either of our actions or attitudes seem to be harmful to the atmosphere, other participants, or staff, in the opinion of GeniusCamp staff. I and my student understand that GeniusCamp reserves the right to dismiss my student from the program without any prior warning for violating any of the terms of the code of conduct. Refunds will not be given for students dismissed for failure of the student or the parent to abide by the code of conduct. I also acknowledge that upon staff observation of my student at the GeniusCamp program, GeniusCamp may determine that the program is not a suitable and/or productive environment for my student. In this case, GeniusCamp may dismiss the student and no refund will be issued. GeniusCamp strives to maintain excellent relationships with students. However, in some rare cases, GeniusCamp may not be a compatible environment for every student.
Students and Parents/Guardians May NEVER:
engage in or threaten violence;
bully, intimidate, or harass others;
damage facilities, dorm rooms or equipment;
sexually harass others;
smoke, use tobacco, or vape products at GeniusCamp locations;
use, possess or be under the influence of alcohol, marijuana, illegal or un-prescribed legal drug (If a student is caught using, possessing or being under the influence of illegal drugs, student will be immediately dismissed and permanently banned from all GeniusCamp facilities and may be criminally prosecuted. If a student is suspected of possession of alcohol, marijuana,or any illegal or banned substances or drug paraphernalia, the student may be subject to search and seizure)
Students Also May NEVER:
view pornography or any inappropriate material (including sexual content, inappropriate violence, racism, bullying, etc.) on the Internet;
steal property of others (If a student is suspected of possession of property which is not their own, the student may be subject to search and seizure);
inappropriately use equipment;
engage in internet hacking;
use or possess weapons (If possession of weapons is suspected, student will be subject to search and seizure. If a student is found in possession of a weapon student will be immediately dismissed immediately and permanently banned from all GeniusCamp facilities);
bring pets or animals to any GeniusCamp location; (Service dogs may be permitted.)
Students and Parents/Guardians MUST:
abide by the rules and regulations of each location;
respect facilities and property; (Should intentional damage to facilities or property be found to be inflicted by a student, the student and their parents will be responsible for fines and damages.)
not hold GeniusCamp responsible for any lost, stolen or damaged personal items
Students Also MUST:
be responsible for all keys issued to them;
not use personal electronic devices during instructional time – unless they are approved by the instructor (It is recommended that personal devices be locked in a dorm room or back pack. Also, if student accesses the Internet via a local Wi-Fi hotspot at the program location (i.e., university campus) it is the sole responsibility of the student and student’s parent/guardian to comply with all providers’ terms & conditions, and assume all financial risk. GeniusCamp does not facilitate Internet access for GeniusCamp devices.)
II. Health and Safety
I understand that physical and recreational activities contain inherent risk of injuries.
I certify that my student is in good health and able to participate in GeniusCamp programs, and that if for any reason my child should be restricted from participating in any activity, that I have provided GeniusCamp notification of such restrictions through the health forms associated with my student’s account.
I authorize GeniusCamp to attend to any health issues or injuries my student may incur while participating in an GeniusCamp program. This includes providing basic first aid, administering authorized medications, and seeking emergency medical care for my student should they deem it necessary.
I agree to be financially responsible for any medical treatment needed during the duration of the program. I understand that I am responsible for providing the sole insurance coverage for any medical treatment my student receives, and agree to release any and all records necessary for my child to receive medical treatment.
I understand that during or after completing the registration process, I will need to accurately complete all forms required by GeniusCamp and any state or location provider where required (including, but not limited to the health form) within the timeframes set forth by GeniusCamp. I understand that as a condition of enrollment, if I do not accurately complete all forms by the alotted time of the year in which my student will be attending an GeniusCamp program, that I may be charged a minimum twenty-five dollar ($25) processing fee. If I do not complete the Required Forms at least one week (7 days) prior to the start of my student’s course, my student’s registration in the course maybe withdrawn and no refund will be issued.
If my student needs to bring any medications to camp, I agree to fill out the necessary medication forms more than a week prior to the start date of my student’s program and to bring the medication to camp the first day. I agree to bring all medications in original containers that identify in English the prescribing physician (if a prescribed medication), the name of the medication, the dosage, any side effects, and the frequency of administration. The information dosage and frequency of administration on the bottle must match the information provided on the medication form. You agree that all medications, except inhalers and diabetic testing kits will be given to and administered by GeniusCamp staff. If your student will be bringing an Epipen, you will need to bring two non-expired Epipens the first day of their program. One will be held by staff. The other will be held by the student. Your student will be required to self administer all injectable medications under the observation of staff. At the end of your student’s program, you are responsible for retrieving all medications from GeniusCamp.
I understand that GeniusCamp staff cannot give my student over-the-counter medication without written permission.
I agree that if my student’s medication is left at camp after my student’s camp session has ended, that GeniusCamp has the right to dispose of any medication left and shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to, replacement cost of the medication and any damages resulting from participant’s failure to administer such medication.
I understand that GeniusCamp suggests that students be current on all vaccinations according to the age-appropriate recommended immunization schedules, and that some locations require students to provide up to date vaccination information or acceptable waiver. I further understand that if up to date vaccination information is required at the location where my student is registered, and I do not provide up to date vaccination information that my student’s registration may be canceled without a refund. I agree to obtain or provide proof that my student has already had any and all vaccinations required by the location in which my student is attending. I may provide a signed religious or medical vaccination exemption in lieu of obtaining the required vaccinations.
I understand that the Emergency Contact I provide must be at least 18 years of age and must reside in the province of Nova Scotia.
I UNDERSTAND THAT FOR MY STUDENT’S SAFETY, I MUST PROVIDE GENIUSCAMP WITH ACCURATE AND COMPLETE HEALTH, BEHAVIOR AND DIETARY ISSUES/RESTRICTIONS. FAILURE TO PROVIDE REQUIRED INFORMATION CAN RESULT IN CANCELLATION OF MY STUDENT’S REGISTRATION WITHOUT A REFUND.
III. Special Accommodations
If your student requires any special accommodations in order to participate in GeniusCamp activities, you must call no less than three weeks prior to your student’s first day of camp. GeniusCamp will work with you to identify available reasonable accommodations. If your student requires an aide at school then he/she will need to be accompanied by an aide at the GeniusCamp program, and that aide will need to be present for the duration of the session. The aide must be age 18 or older, may not be a family member, and must achieve a favourable result on a criminal background check. They may also be subject to fingerprinting. You will be responsible for all direct costs, including background check processing fees and compensation, for the aide’s attendance.
IV. At Camp Activities
Photos: As a condition of participation, I authorize that photos, videos, images, audio and testimonials may be taken of my student and agree that said content may be used by GeniusCamp in promotional materials, marketing collateral, and online media. These images, testimonials, photos, videos, and audio may be shared and used by corporate partners, the media, or other organizations who work with GeniusCamp. I understand that GeniusCamp, its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. I agree that all images, testimonials, photos, video, and audio taken at or in connection with GeniusCamp are the sole and exclusive property of GeniusCamp.
Press Visits: As a condition of participation, I authorize GeniusCamp and the press to use my student’s full name in print, radio, TV and other mediums. (Often when press arrives at camp, GeniusCamp may not have the opportunity to contact all families for permission before the press arrives. Therefore, we have created a blanket policy. We thank you for understanding.)
Projects/Take-homes: I understand that depending on the course my student takes, GeniusCamp will attempt to to send my student home with a working game or project, or post my student’s project to a project website, or send home a product or voucher for a product. However, I understand that there will be instances when a project or product or product voucher cannot be sent home, posted or delivered, and that GeniusCamp is not responsible if the game, project, product or voucher do not work properly, or are not compatible with systems outside of camp. Therefore, I release GeniusCamp from any responsibility for failure to provide a copy of the project or product voucher, or a non-functioning/non-compatible/non-complete games, projects, product vouchers or product. GeniusCamp staff will attempt to provide each participant with their completed project at the conclusion of each session and provide products or product vouchers (if applicable) at the end or any other time during the session. Refunds will not be issued for not receiving products, product vouchers, or being provided a copy of the project, and/or non-functioning/non-compatible/non-complete projects, product vouchers or products. I also agree that all projects and work created while at GeniusCamp may be used by GeniusCamp in promotional materials, online, and other print media and may be shared and used by corporate partners, the media, or other organizations who work with GeniusCamp. I agree that GeniusCamp, its owners, agents, partners, facility providers, and employees cannot be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. I understand that if I have issues with a product voucher or product, I must contact the manufacturer directly. I also understand that product vouchers only cover shipping within Canada, and that if I require the product to be shipped outside I am responsible for all shipping and handling costs.
Software Accounts: I understand that some GeniusCamp programs require creation or use of an online account during instructional time, or will require an online account to be created for access to games and networked gameplay. I give consent for GeniusCamp to create account(s) as needed for my student to participate in GeniusCamp program activities.
Game Ratings: I understand that while iD Tech takes its corporate responsibility and iD Tech family values very seriously, it cannot guarantee that younger students at GeniusCamp will avoid complete contact with the games rated “T” for Teen, or “M” for Mature. GeniusCamp will make a concerted effort to minimize exposure to any games not appropriate for these age groups. I also understand that if a student is attending a course designed for ages 13-18, some of the game titles my student may be exposed to are rated “M” for Mature by the ESRB (Entertainment Software Rating Board). In exchange for my student’s participation in GeniusCamp programs, I voluntarily assume any and all risks, known or unknown, associated with my student’s access to “M” rated game content at an GeniusCamp program.
Inappropriate Web Content: I understand that GeniusCamp makes every reasonable effort to prevent participants from being exposed to inappropriate web content. As a safeguard, GeniusCamp will attempt to either install Internet filtering software on GeniusCamp computers, or use an outside filtering vendor. I agree that no method is 100 per cent perfect, and that my student may inadvertently access some inappropriate content even though GeniusCamp takes reasonable precautions to guard against inappropriate material being viewed. I understand that if inappropriate content is viewed, GeniusCamp staff will follow standard protocol and agree that if my student is found in violation of the Code of Conduct set out above, my student may be removed from a program without receiving a refund.
V. Sign Out
Self Sign-Out Policy for Teen Courses: I agree that if my student is registered for a course published for ages 13+, he/she can sign himself/herself out with staff after 5 PM Monday thru Friday. Once my student signs themselves out, they will no longer be in the care of GeniusCamp. I agree that if my student, even if under the age of 13, is enrolled in a course published for ages 13+, this policy still applies.
Sign-Out Policy for Pre-Teen Courses: I agree that if my student is registered for a course in the 12 and under group, this means he/she must be signed out of their iD Tech program by an authorized pickup person. I understand and agree that only those knowing the code word—or those named as additional authorized pick-up persons (and who show a valid picture ID, Driver License, or Passport)—will be able to pick up my student. I understand that if I grant my child permission in to be cleared for “self sign-out”, that once my student signs himself/herself out, he/she will no longer be in the care of GeniusCamp. I agree that if my student, even if over the age of 12, is enrolled in a course published for ages 12 and under, this policy still applies.
VI. Course Cancellation
I agree that GeniusCamp has the right to cancel a course. If a course is cancelled, I understand that I may enroll my student in another course. I agree to be responsible for any costs for the new program that are above the amount paid for the original course. If another course is not available in the local vicinity for the same dates, a refund will be issued for all monies paid to GeniusCamp for the cancelled course. I understand and agree that if GeniusCamp is forced to close a course based on a recommendation by the local Health Services Department (in the case of a communicable disease outbreak, etc.) or due to other acts of nature, I will not be entitled to a refund.
VII. Release of Liability
ON BEHALF OF MY SON/DAUGHTER/WARD, I, THE PARENT/GUARDIAN, IN EXCHANGE FOR THE RIGHT OF MY SON/DAUGHTER/WARD TO PARTICIPATE IN ID TECH PROGRAM(S), HEREBY RELEASE INTERNALDRIVE, INC., ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS AND EMPLOYEES FROM LIABILITY (INCLUDING CLAIMS BASED UPON NEGLIGENCE) FOR ANY AND ALL DAMAGES OR INJURIES TO MY SON/DAUGHTER/WARD OR DAMAGE OF ANY PERSONAL PROPERTY. I AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL SUCH DAMAGES OR INJURIES WHICH MAY RESULT DIRECTLY OR INDIRECTLY FROM ANY NEGLIGENT ACTS OR ACTIVITIES ASSOCIATED WITH GENIUSCAMP. HOWEVER, I UNDERSTAND THAT I AM NOT RELEASING GENIUSCAMP ITS OWNERS, AGENTS, PARTNERS, FACILITY PROVIDERS, AND EMPLOYEES FROM GROSS NEGLIGENCE, RECKLESS CONDUCT OR INTENTIONALLY TORTIOUS CONDUCT. TO THE EXTENT THIS RELEASE CONFLICTS WITH STATE/PROVINCIAL LAW GOVERNING RELEASES, THIS RELEASE IS TO BE GIVEN THE FULLEST FORCE AND EFFECT PERMITTED UNDER STATE/PROVINCIAL LAW. SHOULD ANY PART OF THIS CONTRACT BE FOUND INVALID OR NOT ENFORCEABLE BY A COURT OF LAW, THEN THE REMAINING PORTION SHALL CONTINUE TO BE VALID AND IN FORCE.
VIII. Indemnification Agreement
I agree to defend, indemnify, and hold GeniusCamp, its officers, directors, employees, and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of or in any way connected with my student’s participation in a GeniusCamp program.
IX. Arbitration Agreement
I agree that any dispute arising out of or relating to this Agreement, my student’s participation at a program run by GeniusCamp., or otherwise arising between the parties, including, without limitation, any students statutorily created or protected rights, as permitted by applicable state/provincial or federal laws, may be settled by arbitration in the state/province and county in which the camp is held, in accordance with the Canadian Law, and judgment upon the award rendered by the arbitrator(s) may be entered in any court of competent jurisdiction. The prevailing party in the arbitration shall be entitled to recover expenses including costs and reasonable attorney’s fees associated therewith. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion shall continue to be valid and in force. I hereby acknowledge that I understand the terms of this ARBITRATION AGREEMENT, and agree to comply with all of its terms and provisions.
X. Payment Policy
Canadian Dollars: I agree that all financial transactions are made and quoted in Canadian Dollars.
Non-Refundable Fees: To cover the administrative costs associated with registering my student, I agree that for each GeniusCampprogram/course that my student is registered in, $450 per student, per course of the total payment amount is non-refundable and non-transferable.
Late Fees: If I do not pay the total cost of my student’s program(s) at the time of registration, I understand and agree that I must pay the total amount due on or before the day of the program registered. If the total balance is not received by that time, I understand and agree that I will pay a $25 per student, per course late fee; If my full balance is not paid within 2 days of my student’s course start date, I agree that my student’s registration will be cancelled without a refund. I also understand and agree that if any balance remains outstanding 30 days after the last day of the last session my child attends camp in any given year, GeniusCamp has the right to charge a 1% monthly finance charge on such balance and send such balance to a collection agency for collection (Collection fees may apply).
Returned Check/Dishonored Transaction Fees: A $25 returned check fee will be assessed for any checks returned or card transactions that are not honoured.
Tuition: Tuition includes all state/province and federal taxes, adult supervision, instruction, curriculum materials, camp T-shirt, and recreational activities.
XI. Changes, Cancellations, and Refunds
Changes: I understand and agree that I am, without penalty, able to make changes to my student’s registration including but not limited to location, date, or course, so long as the changes are made more than 3 weeks (21 days) prior to the start date of the originally scheduled course my student was registered for. Any changes (other than adding or removing lunch or CEUs) I seek to make within 21 days of the start of my student’s session will be treated as a cancellation and are subject to the terms set out in Section XII.2
Cancellations: I understand and agree that I may only change and cancel my student’s registration until 3 weeks (21 days) prior to the start date of the course for which my student is registered. I must make my changes and cancellations through GeniusCamp. If my student cannot attend a session for which they are registered or I seek to make changes to my child’s registration and I do not notify GeniusCamp more than 3 weeks (21 days) prior to the course session date, it will be considered a withdrawal/no show and I will be responsible for full payment of all fees associated with my student’s registration for that course. NOTE: If a medical emergency occurs less than 3 weeks (21 days) prior to the start of the course in which your student is registered, preventing your student from attending the course, please call GeniusCamp and we will work with you to try to get your student registered in another course.
Refunds: If I cancel my student’s registration more than 3 weeks prior to the start date the session I am cancelling, I understand and agree that the amount I paid for the cancelled registration, less the nonrefundable fees as set out in Section XI.2., will be refunded to me. I agree that refunds will NOT be issued for withdrawals/no shows, changes, or cancellations made less than 3 weeks (21 days) prior to the start date of the session cancelled or changed, and improperly made cancellations. I also understand and agree that refunds will NOT be issued for early withdrawal or dismissal due to absences (for any reason) including sickness, behavioural dismissals, power failures, weather, and unforeseeable events not within the control of GeniusCamp or other acts of nature. If students leave a program early for any reason, the tuition is not prorated and no refund will be issued, including partial refunds.
XII. Promotional Specials
I understand that if I use a promotional discount when registering my student, that I am limited to one discount per student, and that the balance must be paid in full at the time of registration to receive the published discount amount. I also agree that all applicable cancellation/refund policies apply, and that all promotional codes must be submitted at the time of registration. I understand that GeniusCamp will not honor retroactive adjustments and that the total discounts received cannot exceed the total cost of the products purchased.
XV. Camp Certificates/Vouchers
All certificates/vouchers are non-refundable, non-transferable and not redeemable for cash. Certificates/vouchers must be redeemed at the time of registration. Location and date is based on availability at the time of registration. Certificates/vouchers are valid until the specified expiration date, without exception. They are valid for up to the amount issued, and any amounts not used are forfeited.
XVI. Spring Break Camp Terms and Conditions
To reserve space for GeniusCamp, all tuition and fees for each participant are due in full at the time of registration. Partial payments are not accepted.
I understand that I must accurately complete all forms required by GeniusCamp and any state or location provider where required (including, but not limited to the health form) within the timeframes set forth by GeniusCamp. I understand that as a condition of enrollment, I, as my student’s parent/guardian, will need to fill out the Required Forms before the camp. I understand that if I do not accurately complete all forms, I may be charged a minimum twenty-five dollar ($25) processing fee. If I do not complete the Required Forms at least one week (7 days) prior to the start of my student’s course, my student’s registration in the course will be withdrawn and no refund will be issued.
I understand that refunds will NOT be issued for early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, power failures, weather, and unforeseeable events not within the control of GeniusCamp, or other acts of nature. If my student leaves early for ANY reason, the tuition will NOT be prorated and no refund will be issued or transferred.
XVII. Rights Reserved
GeniusCamp reserves the right to update or modify these Terms and Conditions at any time. GeniusCamp is not a university-sponsored event. Activities, guest speakers, and tech tours will change session to session and may not apply to all locations. We reserve the right to cancel a course if participation numbers are not adequate. In the case where a suitable GeniusCamp replacement week is not found, a full refund will be issued. On rare occasions, the software and hardware we use at our programs may change without notice, and we will strive to find suitable software and hardware alternatives.
XIV. Copyright Notices
I understand that GeniusCamppartners with and uses the intellectual property of some amazing companies. I agree to uphold the copyright and trademark rights of GeniusCamp and their partners.